![]() ![]() Oxford Living Dictionaries 'Choose the right greeting and sign off'. Learning English 'FCE Formal Letter' Retrieved from If you do not know the name of the person you are writing to, cannot find it out and wish to address that person specifically, you may use this salutation, although we would caution you to opt for 'To Whom It May Concern': If you must use the phrase 'to whom it may concern', we recommend capitalising the phrase, since you are replacing a person's name with this salutation. If you do not know the name of the person you are writing to and wish to address the organisation more generally, then use this phrase. Of these two options, we recommend 'To Whom It May Concern,' as best of the bad bunch of anonymous greetings, since it is gender-neutral. Never ever leave a blank behind 'Dear':Īs a last resort, you may use anonymous phrases such as 'To Whom It May Concern' or 'Dear Sir/Madam'. If you still cannot find the name, then use their job title. There is almost no excuse for not being able to find out the name of the person you are writing to, so always try. Before starting to write the content of the letter, the sender will greet the receiver based on. When you do not know the name of the person you are writing to Salutation: Salutation is also termed as greeting or wishing. This applies to "team," "colleague," "employees", or other such nouns: If the woman refers to herself in previous correspondence specifically using one of the above titles (i.e. It is the equivalent to the male title 'Mr'. This is a neutral and professionally acceptable title that does not indicate whether a woman is married ('Mrs') or not ('Miss"). If you are unsure of a woman's title preference, use 'Ms' (pronounced 'Miz'). ![]() If you know the gender of the person whom you are addressing and are sure that they appreciate being addressed as such, you may use the titles 'Mr' and 'Mrs': There are two ways of doing this, namely by using a person's academic title or by writing their name in full (first and last name):Īlways use a comma after the name and do not use a full stop after the abbreviated title: Formal salutation or greeting (punctuation) Formal greetings (gender-neutral)įirst off, use a gender-neutral way of adressing people. ![]()
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